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Group Looking for Accreditation of Archival Education by SAA

Just in case you haven’t seen the postings elsewhere – a group of archivists and archivists-in-training is gathering support for their Request to Appoint a Task Force to Examine the Feasibility of SAA Accreditation of Graduate Archival Education Programs. The plan is to submit this as an item for consideration by the Council of the Society of America Archivists at the annual meeting in San Francisco in August. The full text of the request is online, along with this recent update:

Update on July 29: We’ve received more time to collect feedback and support. If you are interested in signing on in support of this submission to SAA Council for their August 2008 meeting, please send an email to Christine Di Bella at cdibella@gmail.com by August 4, 2008. Please indicate whether you are an SAA member in your message.

Sound like something you might want to through your support behind? Take note of that fast approaching deadline and go take a look at the full text of the request.

Dipity: Easy Hosted Timelines

Dipity LogoI discovered Dipity via the Reuters article An open-source timeline of the virtual world. The article discusses the creation of a Virtual Worlds Timeline on the Dipity website. Dipity lets anyone create an account and start building timelines. In the case of the Virtual Worlds Timeline, the creator chose to permit others to collaborate on the timeline. Dipity also provides four ways of viewing any timeline: a classic left to right scrolling view, a flipbook, a list and a map.

I chose to experiment by creating a timeline for Spellbound Blog. Dipity made this very easy – I just selected WordPress and provided my blog’s URL. This was supposed to grab my 20 most recent posts – but it seems to have taken 10 instead. I tried to provide a username/password so that Dipity could pull ‘more’ of my posts (they didn’t say how many – maybe all of them?). I couldn’t get it to work as of this writing – but if I figure it out you will see many more than 10 posts.

I particularly like the way they use the images I include in my posts in the various views. I also appreciate that you can read the full posts in-place without leaving the timeline interface. I assume this is because I publish my full articles to my RSS feed. It was also interesting to note that posts that mentioned a specific location put a marker on a map – both within the single post ‘event’ as well as the full map view.

Dipity also supports the streamlined addition of many other sources such as Flickr, Picasa, YouTube, Vimeo, Blogger, Tumblr, Pandora, Twitter and any RSS feed. They have also created some neat mashups. TimeTube uses your supplied phrase to query YouTube and generates a timeline based on the video creation dates. Tickr lets you generate an interactive timeline based on a keyword or user search of Flickr.

Why should archivists care? I always perk up anytime a new web service appears that makes it easy to present time and location sensitive information. I wrote a while ago about MIT’s SIMILE project and I like their Timeline software, but in some ways hosted services like Dipity throw the net wider. I particularly appreciate the opportunity for virtual collaboration that Dipity provides. Imagine if every online archives exhibit included a Dipity timeline? Dipity provides embed code for all the timelines. This means that it should be easy to both feature the timeline within an online exhibit and use the timeline as a way to attract a broader audience to your website.

There has been discussion in the past about creating custom GoogleMaps to show off archival records in a new and different way.  During THATCamp there was a lot of enthusiasm for timelines and maps as being two of the most accessible types of visualizations. By anchoring information in time and/or location it gives people a way to approach new information in a predictable way.

Most of my initial thoughts about how archives could use Dipity related to individual collections and exhibits – but what if an archive created one of these timelines and added an entry for every one of their collections. The map could be used if individual collections were from a single location. The timeline could let users see at a glance what time periods were the focus of collections within that archives. A link could be provided in each entry pointing to the online finding aid for each collection or record group

Dipity is still in working out the kinks of some of their services, but if this sounds at all interesting I encourage you to go take a look at a few fun examples:

And finally I have embedded the Internet Memes timeline below to give you a feel of what this looks like. Try clicking on any of the events that include a little film icon at the bottom edge and see how you can view the video right in place:

Image Credit:  I found and ‘borrowed’ the Dipity image above from Dipity’s About page.

Flickr Terms of Service, Unwritten Guidelines and Safety Levels

Flickr: Free Click by fikra (Sami Ben Gharbia)As more cultural heritage institutions add photos to Flickr, such as these sets added by the Smithsonian, an AP article discussing freedom of expression in online public spaces identifies some some issues that deserve attention. In ‘Public’ online spaces don’t carry speech, rights, Anick Jesdanun highlights a number of scenarios in which service providers (such as the Yahoo! owned Flickr) clash with their users, including this one (italics my own):

Dutch photographer Maarten Dors met the limits of free speech at Yahoo Inc.’s photo-sharing service, Flickr, when he posted an image of an early-adolescent boy with disheveled hair and a ragged T-shirt, staring blankly with a lit cigarette in his mouth.

Without prior notice, Yahoo deleted the photo on grounds it violated an unwritten ban on depicting children smoking. Dors eventually convinced a Yahoo manager that – far from promoting smoking – the photo had value as a statement on poverty and street life in Romania. Yet another employee deleted it again a few months later.

This image on Flickr gives more details about the photo being removed – and this is the reinstated photo in question. The article points out “Service providers write their own rules for users worldwide and set foreign policy when they cooperate with regimes like China. They serve as prosecutor, judge and jury in handling disputes behind closed doors.” It makes me wonder if the ‘unwritten guidelines’ are applied evenly across Flickr. With the creation of The Commons area, it would be easy to create two standards – one for the general public and another for ‘blessed’ institutions. Images that are acceptable from the Brooklyn Museum (consider this set of Behind The Scenes photos of the Ron Mueck exhibition) might not be accepted from the average person. In my research I discovered a set of Public Domain photos from the National Archives. Some of the photos included in this set are historically valuable images that I would not necessarily want a child to see. Does this mean they shouldn’t be on Flickr? I don’t think so, but that certainly isn’t up to me.

Here are the relevant passages of the Yahoo! Terms of Service:

You agree to not use the Service to:

  1. upload, post, email, transmit or otherwise make available any Content that is unlawful, harmful, threatening, abusive, harassing, tortious, defamatory, vulgar, obscene, libelous, invasive of another’s privacy, hateful, or racially, ethnically or otherwise objectionable;
  2. harm minors in any way;

You acknowledge that Yahoo! may or may not pre-screen Content, but that Yahoo! and its designees shall have the right (but not the obligation) in their sole discretion to pre-screen, refuse, or remove any Content that is available via the Service. Without limiting the foregoing, Yahoo! and its designees shall have the right to remove any Content that violates the TOS or is otherwise objectionable.

That bit about ‘otherwise objectionable’ could be used to cover removal of anything. Being subject to the terms of service of Internet service providers is nothing new, but as archives, libraries and other cultural heritage institutions look for ways to increase their revenue streams and explore innovative ways to bring more eyes to their materials it will become more import to understand these guidelines.

I understand (as the author of the article that inspired this post also points out) that Yahoo! is a business. Their priorities are not always going to be the same as those of the National Archives or the Brooklyn Museum. There are definitely images from history and the world of art that are only appropriate for adults, but isn’t that what Flickr’s content filter feature, named SafeSearch, is all about? These are the three ‘safety levels’ available on Flickr:

  • Safe – Content suitable for a global, public audience
  • Moderate – If you’re not sure whether your content is suitable for a global, public audience but you think that it doesn’t need to be restricted per se, this category is for you
  • Restricted – This is content you probably wouldn’t show to your mum, and definitely shouldn’t be seen by kids

It is interesting that Flickr has it’s own separate list of Community Guidelines, independent of Yahoo!’s terms of service. This is the passage from these guidelines about filtering content:

Take the opportunity to filter your content responsibly. If you would hesitate to show your photos or videos to a child, your mum, or Uncle Bob, that means it needs to be filtered. So, ask yourself that question as you upload your content and moderate accordingly. If you don’t, it’s likely that one of two things will happen. Your account will be reviewed then either moderated or terminated by Flickr staff.

I am still not sure what safety level I would use for a photo showing rows of dead in a concentration camp. I guess given the choices, ‘restricted’ is the best option – but that still doesn’t sit right with me somehow. I did an advanced Flickr search for ‘concentration camp’ with SafeSearch on – and those photos are not currently being marked as restricted. Who is it that we expect to be protecting using SafeSearch? From Flickr’s definition above it is supposed to at least be kids (and maybe your mom and Uncle Bob).

I think the question of the moment is how to know which images are appropriate to upload if some of the guidelines are unwritten. Flickr is a community and understanding the community is essential to success within that community. Once you believe your images are appropriate to include, then you must decide the right ‘safety level’. It is not clear to me how to tell the difference between an image that is not appropriate to be uploaded to Flickr and an image that is okay but needs to be marked with a safety level of ‘restricted’. I am very interested to see how this category of ‘appropriate but restricted’ evolves. For now, I am going to keep a watch on how the Flickr Commons grows and what range of content is included. The final answer for some of these images may be to only provide them via the institutions’ web sites rather than via service providers such as Flickr.

Image credit: Free Click by fikra (Sami Ben Gharbia) via Flickr

SAA2008: The Wiki is Online

2008 wiki logoAs you may have heard elsewhere, the wiki to support the 2008 annual meeting of the Society of American Archivists is now online and waiting for your contributions.

Check out (or add to) the the pages with Maps of San Francisco, hotel information and details about public transport. Look for a roommate or a rideshare. Learn about or organize an unofficial event.

New to wikis? Well, there is a page just for you!

New to SAA Conferences? Check out the SAA First-Timer Tips. Been a million times? Well then go make sure that the First-Timer Tips page includes everything it should!

What I mention above just scratches the surface of what is on the wiki… and remember, the goal isn’t only to read but also update, add and correct the wiki. Because a full history of every page is kept there is no way for you to do anything wrong such that we cannot roll back to a prior version very easily. I am also offering help for anyone new and nervous with wikis. Either post a question on my profile page on the wiki or send me a message via my contact page.

THATCamp 2008: Day 1 Dork Short Lightening Talks

lightningDuring lunch on the first day of THATCamp people volunteered to give lightning talks they called ‘Dork Shorts’. As we ate our lunch, a steady stream of folks paraded up to the podium and gave an elevator pitch length demo. These are the projects about which I managed to type URLs and some other info into my laptop. If you are looking for examples of inspirational and innovative work at the intersection of technology and the humanities – these are a great place to start!

Have more links to projects I missed including? Please add them in the comments below.

Image credit: Lightning by thenss (Christopher Cacho) via flickr

THATCamp 2008: Text Mining and the Persian Carpet Effect

alarch: Drift of Harrachov mine (Flickr)I attended a THATCamp session on Text Mining. There were between 15 and 20 people in attendance. I have done my best to attribute ideas to their originators wherever possible – but please forgive the fact that I did not catch the names of everyone who was part of this session.

What Is Text Mining?

Text mining is an umbrella phrase that covers many different techniques and types of tools.

The CHNM NEH-funded text mining initiative defined text mining as needing to support these three research functions:

  • Locating or finding: improving on search
  • Extraction: once you find a set of interesting documents, how do you extract information in new (and hopefully faster) ways? How do you pull data from unstructured bulk into structured sets?
  • Analysis: support analyzing the data, discovery of patterns, answering questions

The group discussed that there were both macro and micro aspects to text mining. Sometimes you are trying to explore a collection. Sometimes you are trying to examine a single document in great detail. Still other situations call for using text mining to generate automated classification of content using established vocabularies. Different kinds of tools will be important during different phases of research.

Projects, Tools, Examples & Cool Ideas

Andrea Eastman-Mullins, from Alexander Street Press, mentioned the University of Chicago’s ARTFL Project and these two tools:

  • PhiloLogic: An XML/SGML based full-text search, retrieval and analysis tool
  • PhiloMine: a extension being developed for PhiloLogic to provide support for “a variety of machine learning, text mining, and document clustering tasks”.

Dan Cohen directed us to his post about Mapping What Americans Did on September 11 and to Twistori which text mines Twitter.

Other Projects & Examples:

Some neat ideas that were mentioned for ways text mining could be used (lots of other great ideas were discussed – these are the two that made it into my notes):

  • Train a tool with collections of content from individual time periods, then use the tool to assist in identification of originating time period for new documents. Also could use this same setup to identify shifts in patterns in text by comparing large data sets from specific date ranges
  • If you have a tool that has learned how to classify certain types of content well… then watch for when it breaks – this can give you interesting trails to things to investigate.

Barriers to Text Mining

All of the following were touched upon as being barriers or challenges to text mining:

  • access to raw text in gated collections (ie, collections which require payment to permit access to resources) such as JSTOR and Project MUSE and others.
  • tools that are too difficult for non-programmers to use
  • questions relating to the validity of text mining as a technique for drawing legitimate conclusions

Next Steps

These ideas were ones put forward as important to move forward the field of text mining in the humanities:

  • develop and share best practices for use when cultural heritage institutions make digitization and transcription deals with corporate entities
  • create frameworks that enable individuals to reproduce the work of others and provide transparency into the assumptions behind the research
  • create tools and techniques that smooth the path from digitization to transcription
  • develop focused, easy-to-use tools that bridge the gap between computer programmers and humanities researchers

My thoughts
During the session I drew a parallel between the information one can glean in the field of archeology from the air that cannot be realized on the ground. I discovered it has a name:

“Archaeologists call it the Persian carpet effect. Imagine you’re a mouse running across an elaborately decorated rug. The ground would merely be a blur of shapes and colors. You could spend your life going back and forth, studying an inch at a time, and never see the patterns. Like a mouse on a carpet, an archaeologist painstakingly excavating a site might easily miss the whole for the parts.” from Airborne Archaeology, Smithsonian magazine, December 2005 (emphasis mine)

While I don’t see any coffee table books in the near future of text mining (such as The Past from Above: Aerial Photographs of Archaeological Sites), I do think that this idea captures the promise that we have before us in the form of the text mining tools. Everyone in our session seemed to agree that these tools will empower people to do things that no individual could have done in a lifetime by hand. The digital world is producing terabytes of text. We will need text mining tools just to find our way in this blizzard of content. It is all well and good to know that each snowflake is unique – but tell that to the 21st century historian soon to be buried under the weight of blogs, tweets, wikis and all other manner of web content.

Image credit: Drift of Harrachov Mine by alarch via flickr

As is the case with all my session summaries from THATCamp 2008, please accept my apologies in advance for any cases in which I misquote, overly simplify or miss points altogether in the post above. These sessions move fast and my main goal is to capture the core of the ideas presented and exchanged. Feel free to contact me about corrections to my summary either via comments on this post or via my contact form.

Learn About Wikis on Second Life (May 25th, 2008)

In case you always wondered how wikis can help archivists, this Sunday (May 25th, 2008) will see archivists gathering in Second Life to answer this question.

  • When: Sunday May 25th, 9pm-10.30pm GMT (5pm-6:30pm EDT)
  • Where: Open Air Auditorium at Cybrary City, Second Life

This sounds like a great way to kill two birds with one stone. If you have been looking for a reason to explore Second Life or you have been wondering about how wikis are being used to benefit archives and special collections (or both!) – this looks like a great combination.

Learn more about this event via the Second Life Library Project post How on Virtual Earth can Wikis Help Archivists?.

In the interest of full disclosure – I admit that I won’t be there. The first (and last) time I tried to explore Second Life I got motion sick after about 15 minutes. I understand that this is not very common – but since I am one of those people who get motion sick watching others play 3D video games I wasn’t too surprised. I have a theory about trying again one day with a Second Life expert at my side to help me tweak my settings to the least ‘hand held camera’ version of the Second Life experience – I just haven’t gotten there yet. Any tips from Second Life gurus welcome!

Clustering Data: Generating Organization from the Ground Up

Flickr: water tag clustersMy trip to the 2008 Information Architecture Summit (IA Summit) down in Miami has me thinking a lot about helping people find information. In this post I am going to examine clustering data.

Flickr Tag Clusters
Tag clusters are not new on Flickr – they were announced way back in August of 2005. The best way to understand tag clusters is to look at a few. Some of my favorites are the water clusters (shown in the image above). From this page you can view the reflection/nature/green cluster, the sky/lake/river cluster, the blue/beach/sun cluster or the sea/sand/waves cluster.

So what is going on here? Basically Flickr is analyzing groupings of tags assigned to Flickr images and identifying common clusters of tags. In our water example above – they found four different sets of tags that occurred together and distinctly apart from other sets of tags. The proof is in the pudding – the groupings make sense. They get at very subtle differences even though the mass of data being analyzed is from many different individuals with many different perspectives.

Tag clusters are very powerful and quite different from tag clouds. Tag clouds, by their nature, are a blunt instrument. They only show you the most popular tags. Take a look at the tag cloud for the Library of Congress photostream on Flickr. I do learn something from this. I get a sense of the broad brush topics, time periods and locations. But if you look at the full list of Library of Congress Flickr tags you see what a small percentage the top 150 really are (and yes.. that page does takes a while to load). Who else is now itching to ask Flickr to generate clusters within the LOC tag set?

Steve.Museum
Another example of cultural heritage images being tagged is the Steve Museum Art Museum Social Tagging Project which lets individuals tag objects from museums via Steve Tagger. It resembles the Library of Congress on Flickr project in that it includes existing metadata with each image and permits users to add any tags they deem appropriate. I think it would be fascinating to contrast the traffic of image taggers on Steve.Museum vs Flickr for a common set of images. Is it better to build a custom interface that users must seek out but where you have complete control over the user experience and collected data? Or is it better to put images in the already existing path of users familiar with tagging images? I have no answers of course. All I know is I wish I could see the tag clusters one could generate off the Steve.Museum tag database. Perhaps someday we will!

Del.icio.us Tags
del.icio.us related tagsDel.icio.us, a web service for storing and tagging your bookmarks online, supports what they call ‘related tags’ and ‘tag bundles’. If you view the page for the tag ‘archives’ – you will see to the far right a list of related tags like those shown in the image here. What is interesting is that if I look at my own personal tag page for archives I see a much longer list of related tags (big surprise that I have a lot of links tagged archives!) and I am given the option of selecting additional tags to filter my list of links via a combination of tags.

Del.icio.us’s ‘tag bundles’ let me create my own named groupings of tags – but I must assemble these groups manually rather than have them generated or suggested. On the plus side, Del.icio.us is very open about publishing its data via APIs and therefore supporting third party tools. I think my favorite off that list for now has to be MySQLicious which mirrors your del.icio.us bookmarks into a MySQL database. Once those tags are in a database, all you need are the right queries to generate the clusters I want to see.

Clusty: Clustered Search Results
Clusty: clusters screen shotAn example of what this might look like for search results can be seen via the search engine Clusty.com from the folks over at Vivisimo. For example – try a search on the term archives. This is one of those search terms for which general web searching is usually just infuriating. Clusty starts us with the same top 2 results as a search for archives on Google does, but it also gives us a list of clusters on the left sidebar. You can click on any of those clusters to filter the search results.

Those groups don’t look good to you? Click the ‘remix’ link in the upper right hand corner of the cluster list and you get a new list of clusters. In a blog post titled Introducing Clustering 2.0 Vivisimo CEO Raul Valdes-Perez explains what happens when you click remix:

With a single click, remix clustering answers the question: What other, subtler topics are there? It works by clustering again the same search results, but with an added input: ignore the topics that the user just saw. Typically, the user will then see new major topics that didn’t quite make the final cut at the last round, but may still be interesting.

I played for a while.. clicking remix over and over. It was as if it was slicing and dicing the facets for me – picking new common threads to highlight. I liked that I wasn’t stuck with what someone else thought was the right way to group things. It gave me the control to explore other groupings.

Ontology is Overrated
Clay Shirky’s talk Ontology is Overrated: Categories, Links and Tags from the spring of 2005 ties a lot of these ideas together in a way that makes a lot of sense to me. I highly recommend you go read it through – but I am going to give away the conclusion here:

It’s all dependent on human context. This is what we’re starting to see with del.icio.us, with Flickr, with systems that are allowing for and aggregating tags. The signal benefit of these systems is that they don’t recreate the structured, hierarchical categorization so often forced onto us by our physical systems. Instead, we’re dealing with a significant break — by letting users tag URLs and then aggregating those tags, we’re going to be able to build alternate organizational systems, systems that, like the Web itself, do a better job of letting individuals create value for one another, often without realizing it.

I currently spend my days working with controlled vocabularies for websites, so please don’t think I am suggesting we throw it all away. And yes, you do need a lot of information to reach the critical mass needed to support the generation of useful clusters. But there is something here that can have a real and positive impact on users of cultural heritage materials actually finding and exploring information. We can’t know how everyone will approach our records. We can’t know what aspects of them they will find interesting.

There Is No Box
Archivists already know that much of the value of records is in the picture they paint as a group. A group of records share a context and gives the individual records meaning. Librarians and catalogers have long lived in a world of shelves. A book must be assigned a single physical location. Much has been made (both in the Clay Shirky talk and elsewhere) that on the web there is no shelf.

What if we take the analogy a step further and say that for an online archives there is no box? Of course, just as with books, we still need our metadata telling us who created this record originally (and when and why and which record comes before it and after it) – but picture a world where a single record can be virtually grouped many times over. Computer programs are only going to get better at generating clusters, be they of user assigned tags or search results or other metdata. From where I sit, the opportunity for leveraging clustering to do interesting things with archival records seems very high indeed.

MayDay 2008: Do you have a disaster plan?

MayDay 2008I couldn’t let MayDay 2008 pass without pointing everyone to the amazing annotated list of MayDay resources that the Society of American Archivists (SAA) has made available.

Does your institution have a disaster plan?
If not, the list of resources include a detailed set of Free Disaster Plan Templates. Today is the perfect day to download one and start planning.

A full disaster plan too overwhelming? SAA also provides a tidy list of easy MayDay activity ideas including:

Create or Update Your Contact Lists
One of the most important elements of disaster response is knowing how to contact critical people – emergency responders, staff, and vendors. Make sure your staff members have an up-to-date list that includes as much contact information as possible: work and home phone numbers (including direct lines at work), mobile phone numbers, work and home email addresses, and any other relevant addresses. Staff at many institutions hit by hurricanes in 2005 discovered that they couldn’t use work email or phone numbers because work systems were completely out of commission; those who had an alternative phone number or email address often could connect.

Make Sure Boxes Are Off the Floor
Any number of causes – a broken pipe, a clogged toilet, fire sprinklers – may result in water in your storage areas. If shelf space is limited, use pallets for clearance. Make sure nothing is on the floor where it can be soaked.

Don’t have precious cultural heritage materials under your care? Okay then, how about you? Do you have a Family Disaster Plan and a Disaster Supplies Kit ready?

Image Credit: Society of American Archivists MayDay 2008 Logo.